You can configure your employee settings to optimize store operations and to keep track of additional details regarding employees' schedule activity.
Employee settings are located within individual site settings and they allow you to dictate a variety of scheduling behaviors.
For example, you can enable the clock in/out feature for a site to require your employees to clock in and/out for every shift. Establish thresholds for how soon they can can clock in or out of a shift; and require a manager approval in the event an action occurs outside of the thresholds you set.
Enable employee acceptances of shifts, or time card edits, to keep your employees informed, and accountable for what they have been scheduled for.
From schedule visibility to shift swap capabilities, you can decide on the level of engagement that your employees have with the schedule and to each other. This document will take you through how to access, and change, the employee settings within Busy Bunny Manager.
Remember, you must navigate to site settings to access the employee settings. To see more on site settings, be sure to check out our Site Management help document.
To access the employee settings for your site:
These settings allow a manager to establish employee rules related to clocking in and out.
This feature is available for those employees using Busy Bunny Employee (our FREE employee app). Click here for more on Busy Bunny Employee.
This is to configure the which employees you settings will apply to. The default is all employees but you can choose a select number of employees to apply the settings.
Employees can indicate when they start and end their shift by clocking in/out through the Busy Bunny Employee app. However to enforce the schedule set, you can configure how early and late they are able to clock in/out, establishing the allowed window for your employee to begin/end their shift. This is useful to ensure your employee do not show up late or leave their shift early.
You are able to set before and after for both beginning and the end of the shift.
Here's an example:
If you set
This means the employee can:
If the employee missed the window to clock in/out, their clock in/out will sent an approval request to the Manager app, where you can accept that start or end time. In the same example above, if the employee is late and attempts to clock in at 9:30am (the window allowed them until 9:15am), a notification will be sent to the Manager app asking for approval.
You have the option to make clock in/out acceptance required for all employees or select employees. If you want to adjust the requirement for who must clock in/out, you will need to make those changes at the end of the day and before opening the next day to ensure that your reporting is not adversely impacted.
Match to schedule matches the clock in and out time with the schedule time when logging the start and end of the shift.
With this option enabled, when your employee clocks in or out, the time time will automatically be recorded to the scheduled time.
As an example, if the scheduled start time was 8am but the employee clocks in at 8:12 am, it will still be recorded as 8:00 am.
This is especially helpful when the pay is already set for the employee as a daily pay and you are not keeping track of the exact times.
Even though the recorded time will be matched to the schedule, the employee must still clock in/out and the allowed window to clock in/out is enforced.
Breaks are any time of rest and break time that the employee takes in the middle of their shift. It can include a short break or a lunch time or any type of rest period that you have set for your employees.
If enabled, employees can use the Busy Bunny Employee app to indicate that they are going on breaks and when the return.
This feature allows you to choose what parts you'd like your employees to accept/agree.
If enabled, new and edited shift schedules need to be accepted by the employee through the Employee app.
Here's the typical work flow with this feature enabled:
If enabled, any changes to the time card will require the Employee to approve before the changes are finalized. This is especially useful to ensure any changes in their work hours are agreed by both you and your employee.
This feature allows you to make all employee schedules visible to the entire team.
If enabled, all finalized schedules will be visible to the entire team within the employee app.
Note that only names and shift schedule times will be shown. No additional employee information will be visible to the team.
With this feature enabled, the employee will have the option to toggle between their schedule and the site schedule, which shows all schedules, by day, for the selected date range.
Visibility to all schedules allows an employee to be more proactive in managing potential schedule disruptions by seeing who may or may not be available to help cover a shift.
Click here for more information on Employee Schedule Visibility.
This feature allows employees to manage shift swaps amongst themselves, while keeping you informed in real-time to the activity.
Once enabled, employees will have the ability to manage their own shift swaps.
Click here for more information on Shift Swaps.
Should you still have questions and/or need additional assistance, please don't hesitate to contact us.