Pay Rules give a Manager the ability to configure any rules that affect actual pay including overtime pays, holiday pay

  These settings are configurations to help you get a more accurate labor cost calculation and should not be used solely for compliance purpose. Our system will not automatically set nor recommend these settings and it's up to you to ensure labor laws and regulations are followed.

To configure these settings

  1. Go to Settings icon [] in the bottom navigation
  2. Select Pay Rules to configure pay rules settings. 

 Setting set in Pay Rules are applied to all your sites. This is especially helpful to set up pay rules that are government regulations such as overtime labor laws that apply to all your sites.

Break Time

Break Time rules allow a Manager to configure Break Time Pay preferences. 

  1. Select Break Time
  2. Enable Break Time Pay.
  3. Select Rules to set up your rules. You'll be able to configure up-to 3 rules.
    For example you can set up:
    1. For every 8 hours of work, 1 hour of break
    2. For every 4 hours of work, 30 mins of break is given
  4. Unpaid Break setting allows you to excluded or include break times into the pay calculation.

Overtime

Overtime rules allow a Manager to configure Overtime rule preferences. 

Once enabled you will have the option to configure Overtime Pay for 1 Day, 1 Week or an Extra Pay %:   The rules represent your standard in hours.  

  1. Select 1 Day to enter standard work hours for 1 day (e.g. 8 hrs)
  2. Select 1 Week to enter standard work hours for 1 week (e.g. 40 hrs)
  3. Select Extra Pay % to enter the value which represents how much more you pay when an employees gets overtime (e.g. 50%)
A typical example is:
  • 1 Day = 8 hours
  • 1 Week = 40 hours
  • Extra Pay % = 50%
This means that if the employee works over 8 hours in a day or over 40 hours in a week, they are paid 50% more (1.5 time) of regular pay for the time beyond the set daily and weekly limit.

Holiday Pay 

Holiday Pay rules allow a Manager to configure Holiday Pay preferences.

Once enabled:

  1. Click Holidays to select those dates that this rule should be applied
  2. Click Extra Pay % to enter the percentage of the employees total pay to be added when they work a Holiday shift

Night Pay

Night Pay rules allow a Manager to configure Night Pay preferences. 

Once enabled:

  1. Click Night Period Start to define the start time of a night period
  2. Click Night Period End to define the end time of a night period
  3. Click Extra Pay % to enter the percentage of the employees total pay to be added when they work a Night shift
A typical example is:
  • Night Period Start = 10pm
  • Night Period End = 6am
  • Extra Pay % = 50%
This means any hours worked between 10pm and 6am will get extra 50% (1.5 times) regular pay.

Weekly Allowance

Certain regional labor law provides weekly allowances to give additional bonus pay based on hours worked.

If your business is subject to this, these settings can help you properly calculate for the weekly allowance.

Once enabled:

  1. Click Applicable to set the minimum weekly hours to apply this rule
  2. Click Standard Hrs for 1 Day to define standard hours for one day (e.g. 8 hrs)
  3. Click Standard Hrs for 1 Week to define standard hours for one week (e.g. 40 hrs)
  4. Click Extra Pay % to enter the extra percentage per hour to meet the Weekly Allowance requirement

Calculation

Below is an example of how a weekly allowance is calculated.

Assuming the below settings:
  • Applicable = 15 hours and above per week
  • Standard Weekly Hrs = 40 hours
  • Standard Daily Hrs = 8 hours
  • Hourly rate = $10
  • Extra Pay = 0% (based on standard pay)
An eligible employee that works 18 hours for that week the extra pay is
= [ (hrs worked) / (wk standard) ] x (day standard) x (hrly rate)
= ( 18 / 40 ) x 8 x $10
= $36